Skip to main content
Quick Links

We put students first, seek growth, are open to change, do great work together and value differences.

Website Accessibility

2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

Policies and Regulations

School Board of the City of Virginia Beach
Regulation 5-67.1

STUDENTS

Research Involving Students

Requests to conduct research in the School Division including the distribution of surveys, must be processed through the Research Review Committee. Action research studies and other data-collection activities conducted by Virginia Beach City Public Schools employees for internal purposes only do not require review by the Research Review Committee but must meet the criteria as outlined in Section C of this Regulation. In addition, surveys that are required by the state or federal government and pilot tests of educational assessments at the national and state levels do not require review by the Research Review Committee provided that these activities comply with the administrative criteria as set forth in Section B(1) of School Board Policy 5-67.

  1. Research Review Committee

    The Superintendent designates the Assistant Superintendent for the Department of Planning, Innovation, and Accountability to establish and oversee a Committee of knowledgeable persons to act as the School Division's Research Review Committee. The Committee will review and make a recommendation on all requests to conduct research and distribute surveys involving students within the School Division. The Assistant Superintendent will make the final decision on all such requests after considering the Committee's recommendation.

  2. Application Review Process
    1. All requests to conduct research or distribute surveys involving students, except those described in Section C of this Regulation and data collection activities mandated by the state or federal government, and national- or state-level pilot tests of education assessments, must be submitted to the Department of Planning, Innovation, and Accountability on the Application to Conduct Research or Distribute Surveys form for review during the designated application period. Each request will be reviewed by the Research Review Committee against the following criteria:
      1. The research/survey distribution complies with the administrative criteria as set forth in School Board Policy 5-67.
      2. The research does not investigate the personal lives of students except as applicable under federal and state law, School Board Policies and Regulations, and as approved by the Assistant Superintendent for the Department of Planning, Innovation, and Accountability.
      3. Participation in the research and/or data-collection activities is voluntary;
      4. Requests for preexisting data do not require extensive data programming;
      5. The research/survey distribution is proposed and conducted in such a way as to preserve the anonymity of all participants when reporting the results. The identity or identifiable characteristics of students, schools, or the School Division will not be revealed unless so authorized in writing when the research/survey is approved.
      6. The applicant states in the proposal the expected date of completion for the study/survey distribution and states that a final copy of the study/results will be forwarded to the Department of Planning, Innovation, and Accountability upon completion.
    2. Each applicant will receive a written response approving or disapproving the request following a decision by the Assistant Superintendent for the Department of Planning, Innovation, and Accountability after considering the recommendation of the Research Review Committee.
  3. Action Research and Other Data-Collection Activities for Internal Purposes
    1. Action research studies and data-collection activities that are routinely conducted by School Division staff members in carrying out their responsibilities to maintain and improve instructional programs and administrative practices and are strictly for school/School Division-related purposes do not require formal review by the Research Review Committee provided that:
      1. The action research and data-collection activities follow the guidelines developed by the Department of Planning, Innovation, and Accountability;
      2. The research study or data-collection request does not involve one of the areas listed in School Board Policy 5-67 Section C;
      3. Activities involving a single school site or department are approved by the administrator in charge of the department or school;
      4. Activities involving multiple school sites or activities conducted on behalf of a central office department are approved by the appropriate supervising department head;
      5. The research or data-collection activities conform to existing federal, state, and local School Board Policies/Regulations. If doubt exists as to whether the activities conform to the appropriate policies and regulations, the administrator overseeing the activity may request a review by the Assistant Superintendent for the Department of Planning, Innovation, and Accountability.
    2. The results of research or data-collection activities described in Section C of this Regulation may not be used for external purposes after the fact without the written permission of the Superintendent or his/her designee.
  4. Monthly Report of Research

    A monthly report of research requests will be submitted to the Superintendent.

No Child Left Behind Act of 2001, 20 U.S.C. 6300, et seq., as amended.

Protection of Pupil Rights Amendment (PPRA) 20 U.S.C. § 1232, 34 C.F.R. Part 98, as amended.

Code of Virginia § 32.1-162.16, et seq., as amended. Human Research.

Code of Virginia § 22.1-16.1, as amended. Board to Establish Regulation Regarding Human Research.

12 VAC 5-20, et seq., as amended. Virginia Department of Health Regulations for the Conduct of Human Research.

Approved by Superintendent: July 16, 1991
Revised by Superintendent: September 21, 1993 (Effective August 14, 1993)
Revised by Superintendent: July 18, 1995
Revised by Superintendent: December 2, 1998
Revised by Superintendent: December 3, 2003
Revised by Superintendent: June 22, 2009
Scrivener's Amendments: September 28, 2011
Revised by Superintendent: September 12, 2012
Scrivener's Amendments: January 27, 2014