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2512 George Mason Drive • P.O. Box 6038 Virginia Beach, Virginia 23456-0038   757.263.1000 • 757.263.1240 TDD

Policies and Regulations

School Board of the City of Virginia Beach
Regulation 4-37.2

PERSONNEL

Temporary Alternative Duty

  1. Purpose

    To assist the School Division in receiving productive work from an employee who is temporarily disabled due to a work-related disability, by means of a modification in the range of the employee's required duties or through the temporary reassignment of the employee to an alternate and temporary task, the School Division will make temporary alternative duty assignments available for employees when it is in the school system's best interest. The determination of whether appropriate assignments are available and in the School Division's best interest will be made by the School Division in its sole discretion.

  2. Eligible Employee
    1. Only employees suffering from a work-related disability as defined herein are eligible for a temporary alternative duty assignment.
  3. Definitions
    1. Temporary Alternative Duty: a modification in the range of the required duties for an employee or the temporary reassignment of an employee to an alternate and temporary task due to an employee's inability to fulfill all the essential functions of his or her position for a limited time period due to a work-related disability.
    2. Work-Related Disability: the inability to perform the full requirements of the employee's regular job as a result of a job-related injury or illness as defined in the Virginia Workers' Compensation Act.
  4. Policy Conditions
    1. A temporary alternative duty assignment shall be conditioned upon the presentation of a medical diagnosis by the workers' compensation panel physician to School Division and a medical certification from the panel physician to the supervisor which certifies that:
      1. The employee is unable to perform the full range of essential functions of his/her regular job;
      2. The disability is temporary in nature;
      3. The employee is able to safely perform the essential functions of the proposed temporary alternative duty assignment; and
      4. The temporary alternative duty assignment poses no health or safety risks to the employee or to others.
    2. Temporary alternative duty shall be terminated when:
      1. The employee is medically released to return to his/her regular job; or
      2. The employee reaches maximum medical improvement and is certified as permanently unable to perform the full range of duties of his or her regular job; or
      3. One hundred and eighty (180) consecutive calendar days of temporary alternative duty have lapsed. Upon the lapse of one hundred and eighty (180) consecutive calendar days of temporary alternative duty, the employee will be counseled with regard to his or her employment options. Further, if an employee is medically released to return to his/her regular job after 180 consecutive calendar days of temporary alternative duty and, subsequently, has a recurrence of the injury or medical problem, or if the employee is unable to return to full duty after 180 consecutive calendar days have lapsed, the employee will be counseled with regard to his or her employment options.
    3. Other policy requirements
      1. A School Board employee on a temporary alternative duty assignment shall not operate any type of School Division vehicle without the express written permission of his or her supervisor and written approval of the panel physician.
      2. An employee on a temporary alternative duty assignment shall immediately notify his or her temporary duty supervisor and his or her regular supervisor if there are any changes to his or her condition which necessitate additional or different limitations on a temporary alternative duty assignment, as certified by his or her panel physician.
      3. If the School Division requires an employee to receive a second medical opinion/prognosis, the cost of the second opinion will be paid by the School Division. If the employee requests a second medical opinion/prognosis, the employee will pay the cost of the second opinion.
      4. While on restricted duty status, an employee may be required to turn in any assigned take-home vehicle.
      5. Employees on temporary alternative duty, generally, will not be permitted to work overtime hours. In extenuating circumstances, overtime hours may be assigned with the written approval of the panel physician and the Chief Human Resources Officer.
  5. Disqualification
    1. An employee on a temporary alternative duty assignment who performs work for any employer (including self employment), without the permission of the School Division and the School Division Workers' Compensation Program Administrator, will be subject to disqualification from the temporary alternative duty assignment and may be subject to disciplinary action.
    2. An employee who willfully engages in activities which are prohibited by the employee's panel physician, the School Division Workers' Compensation Program Administrator or which could reasonably be expected to aggravate the employee's medical condition will be subject to disqualification from the temporary alternative duty assignment and may be subject to disciplinary action.
  6. Procedure
    1. All requests for temporary alternative duty assignments will be forwarded to and coordinated by the Workers' Compensation Program Administrator.
    2. The Workers' Compensation Program Administrator is responsible for continuously monitoring the temporary alternative duty requirements.
    3. An employee on a temporary alternative duty assignment shall not return to regular duty without first receiving written approval from his or her panel physician and the School Division Workers' Compensation Program Administrator. Upon receiving such approval, the employee must notify his or her immediate supervisor before returning to regular duty.
  7. Responsibility and Authority
    1. The Department of Human Resources Office of Employee Relations shall be responsible for the administration of this policy.

Adopted by Superintendent: May 17, 2000
Scrivener’s Amendments: August 23, 2013